Emergencies

In case of any emergency:

  • Notify the switchboard (202-939-8800) or Main Office (202-939-8848)
    In any case of emergency the Main Office will make sure that the Division Director has been notified of the situation, and vice versa.
  • Give your name, location, and the nature of the emergency.
  • If after hours, call Emergency 2-Way Radio (on-campus ext 8812 or off-campus 202-939-8812), after-hours security (202-497-5488), or Buildings and Grounds Director Jon Young’s cell phone (202-497-5335).

Periodically, Head of School Marjo Talbott will remind our community about Maret's Emergency Guidelines. PLEASE BE ASSURED that our comprehensive crisis management plan remains in place, and our Emergency Guidelines continue to be in line with recommendations from FEMA, the Red Cross, NAIS, phone companies, security firms, and other federal and D.C. Government agencies.

Reminders from the Head of School

A Word from Marjo Talbott

Periodically, I find it helpful to remind our community about Maret's Emergency Guidelines. PLEASE BE ASSURED that our comprehensive crisis management plan remains in place and our Emergency Guidelines continue to be in line with recommendations from FEMA, the Red Cross, NAIS, phone companies, security firms, and other federal and D.C. government agencies.

Maret maintains an appropriate supply of medical kits, blankets, and a reserve of food and water in case a crisis should restrict departure from the campus. We have designated areas to go if we have some type of lock-down. We also have an expanded system of 2-way radios to ensure that all key offices in the School can maintain direct communications at all times. Plus, as needed, we can activate email, the phone tree, events lines, and our website with detailed information, as we have in the past.

The School therefore is well prepared to deal with emergencies ranging from personal injury to a natural disaster. You should know that our plan includes procedures to evacuate the campus should the need arise. We have made arrangements with Washington International School on Macomb Street, NW (CLICK HERE for map to WIS)
and Saint James School near Hagerstown, Maryland (CLICK HERE for directions to St. James School), should an emergency require a campus departure to either a nearby or a more distant location.

To outline all of our crisis management options here would presume too much foreknowledge of any given event. I do believe that our Emergency Guidelines lay a strong and safe groundwork. One strength of these Guidelines is that they give us the ability to implement specific plans in a number of ways, depending on our evaluation of the situation at hand.

Of course, the best plan is one that never has to be used! I do hope, though, that this discussion of our Guidelines reassures you that we take the safety of our community seriously and we are doing everything possible to secure the well-being of our students, faculty, and staff.

Emergency Guidelines

EVACUATION DETAILS AND PROCEDURES

Communication

  • NOTIFY THE SWITCHBOARD (202-939-8800) OR MAIN OFFICE (202-939-8848) IN THE CASE OF ANY EMERGENCY. (In any case of emergency the Main Office will make sure that the Division Director has been notified of the situation, and vice versa).
  • GIVE YOUR NAME, LOCATION, AND NATURE OF THE EMERGENCY.
  • If after hours, call the EMERGENCY 2-WAY (on campus ext 8812, off campus 202-939-8812), Jon Young’s cell phone (202-497-5335), Marjo Talbott’s cell phone (202-494-5719), or Darwin Walker’s cell phone (202-669-5334).
  • In the event of a crisis, Maret’s Crisis Team will convene and initiate appropriate action.
  • If you are approached by anyone from the press or the media, TELL THEM THAT ALL INFORMATION AND STATEMENTS SHOULD COME FROM ASSISTANT HEAD SUSAN EPPS (202-939-8847).

Bus or Field Trip Emergency

  • A teacher or parent chaperone must stay with students.
  • Evaluate first aid needs.
  • In the event of a CRISIS, notify Switchboard (202-939-8800) or Main Office (202-939-8848) as soon as possible. If the problem occurs during non-school hours, please call:
EMERGENCY 2-WAY RADIO (Ext. 8812 on campus or 202-939-8812 off campus)

After-Hours Security Guard: 202-497-5488
or

Jon Young
Cell 202/497-5335
Office 202/939-8813
Home 202/832-9664

Darwin Walker
Cell 202/669-5334
Office 202/939-8821
Home 202/244-0817
or


Susan Epps
Cell 202/577-8928
Office 202/939-8847
Marjo Talbott
Cell 202/494-5719
Office 202/939-8819
Home 202/686-4130
  • Release students only to parents, guardians, or authorized representatives. Record the name of the person to whom students were released.
  • In the event of any accident/injury, an accident report must be completed and submitted to the Nurse
  • Any vehicle accident requires that an incident report form be filled out and submitted to Anissa Wills or Jon Young upon returning to school.

Evacuation/Lock-Down

DIRECTED EVACUATION is used to get students and staff out of the building by a pre-determined route. The sounding of the fire alarm or emergency bell will signal this. All faculty, students, and staff will proceed via pre-determined routes, when possible, to the front lawn.

If there is a need to leave our campus, we will proceed by foot to Washington International School (3100 Macomb St. NW). CLICK HERE for map to WIS. In the highly unlikely event that DC needs to be evacuated, we have a pre-arranged agreement to go to St. James School (17641 College Road, Hagerstown MD 21740). CLICK HERE for directions to St. James School. Circumstances will determine how we organize such a caravan.

LOCK-DOWN: Due to a critical incident or an emergency situation that occurs at or near the School, it may become necessary for Maret to be placed into a lock-down mode for the protection of students and faculty.

If circumstances require a lock-down, the Head of School or her designee may make the announcement using an intercom through the telephone system.

A lock-down consists of moving all students into the School, securing all entrances and denying access to any unauthorized person.

Probable places to gather will be the NEW GYM, THEATRE, Lower School LIBRARY.

Fire

  • If you see a fire or smoke, immediately pull the nearest fire alarm.
  • If a student or staff member’s clothing catches on fire, do not allow them to run. Running will fan the fire. STOP, DROP, AND ROLL.
  • Smother the fire by wrapping the person in heavy fabric (coat, rug, curtain, etc.) and rolling the person on the ground. If fabric is not available, roll the person on the ground unwrapped.
  • Follow instructions for DIRECTED EVACUATION below.
  • The last person out of the room should verify that the room is empty, turn off the lights, and then close the door.
  • Remain calm. Stay with students you were with at the time of the emergency.
  • Account for all students and remain on the front lawn until contacted.
  • Students and staff are not to re-enter the School until fire officials give their approval.

DIRECTED EVACUATION is used to get students and staff out of the building by a pre-determined route. The sounding of the fire alarm or emergency bell will signal this. All faculty, students, and staff will proceed via pre-determined routes, when possible, to the front lawn.

If there is a need to leave our campus, we will proceed by foot to Washington International School (3100 Macomb St. NW). CLICK HERE for map to WIS. In the highly unlikely event that DC needs to be evacuated, we have a pre-arranged agreement to go to St. James School (17641 College Road, Hagerstown MD 21740). CLICK HERE for directions to St. James School. Circumstances will determine how we organize such a caravan.

Missing/Lost Student

  • Notify the Switchboard (202-939-8800), the Main Office (202-939-8848), or Emergency Ext. 8812 (202-939-8812 if off campus) when a student is missing or lost. Furnish a physical description and information about the student’s clothing and report any problems or pertinent information that is known to you regarding the student.
  • Remain calm.
  • Immediately search the entire area for student (i.e. closets, under desks, restrooms, etc.).
  • Ask other students if they know where the missing student may be.
  • If a student is lost on a field trip, the teacher should enlist the aid of all available adults to search for the student.

Abuse and Neglect

The well-being of every child in the Maret community is the School's most important priority. Therefore, every Maret employee must know about – and understand – that the law requires suspected child abuse (including sexual abuse) or neglect to be reported to the appropriate authorities.

  • If you have actual knowledge – or even reasonable cause to suspect – that a child known to you in your professional or official capacity has been or is in immediate danger of being a mentally or physically abused or neglected child then the law requires you to immediately report that information to Head of School Marjo Talbott.
  • If you know – or even have reasonable cause to suspect – that a child known to you in your professional or official capacity has been or is in immediate danger of being the victim of sexual abuse or attempted sexual abuse. This includes learning after the fact that a student under the age of 20 had a sexual relationship with an employee of the School; then the law requires you to immediately report that information to Head of School Marjo Talbott.
  • If you know – or even have reasonable cause to suspect – that a child known to you in your professional or official capacity was assisted, supported, caused, encouraged, commanded, enabled, induced, facilitated, or permitted to become a prostitute or has an injury caused by a bullet or has an injury caused by a knife or other sharp object which has been caused by other than accidental means then the law requires you to immediately report that information to Head of School Marjo Talbott.
  • If Marjo Talbott is not available, then you should make your report to Assistant Head for Finance & Operations Darwin Walker. If Darwin Walker is not available, then you should make your report to Assistant Head for Student Life Lynn Levinson.
  • If for any reason you are concerned about Head of School Marjo Talbott's involvement with children, you should contact the President of the Board of Trustees.
  • You should know that the law protects any person who participates in good faith in the making of a required report, by providing immunity from civil or criminal liability with respect to the making of the report.
  • Once you have made your report, Head of School Marjo Talbott or her designee will promptly notify the appropriate legal authorities. Marjo Talbott will confirm with you that the authorities have been notified so that you will know that the report has been made and so that you can feel confident that the law is being followed to the letter.

Please keep in mind the following:

  • You may have questions about what exactly constitutes “mental abuse,” “physical abuse,” “neglect,” “sexual abuse,” “attempted sexual abuse,” etc. Copies of the relevant laws are available in both the Main Office and the Business Office.
  • It is our moral and legal obligation to protect children from abuse and neglect. It is not always easy to know what is the right thing to do. Remember – we should always err on the side of doing what is best for children.
  • The families of victims – or even the victims themselves – may ask you to let them keep private an incident of abuse. Doing so, however, risks allowing the abuser to victimize other children. That is why reporting is mandatory and not optional.
  • You may not avoid the mandatory reporting obligation on the grounds that the victim has asked you to maintain confidentiality. The laws of the District of Columbia penalize the willful failure to make a required report by a fine of not more than $300 or imprisonment for not more than 90 days or both.

Additional resources are available at the DC Child and Family Services Agency.

Serious Injury or Illness

In the event of serious injury or illness, our immediate concern is to aid the sick or injured.

  • Notify the Switchboard (202/939-8800) or Main Office (202/939-8848) or Nurse (202/939-4051) immediately. After hours, call the Security Guard cell: 202/497-5488 or Emergency Ext 8812 (202/939-8812 if off campus).
  • The School Nurse or Trainer or, in their absence, a first-aid certified employee, should be sent immediately to the location.
  • After determining the seriousness of the injury, either the Division Director, the Director of Athletics, or the first aid provider may make the decision to call 911 for an ambulance.
  • Issue appropriate emergency procedures to ensure that students are not unnecessarily exposed to trauma or danger (e.g., clear the room).
  • Remain calm and reassure students that all possible actions are being taken to care for the injured or ill person and to protect others.
  • Rejoin your students as soon as possible.
  • Account for all students and remain with them until contacted.
  • An incident report needs to be completed as soon as possible for each incident involving an accident or injury at the School.

Severe Weather/Natural Disaster

Blizzard/Snowstorm

Under most circumstances school will remain in session until the close of the regular academic day. Parents may pick up their children at any time. A skeletal staff will remain with students who are not picked up at time of dismissal.

Thunderstorms

Students and adults may not remain on playing fields or lawns when there is lightning or a hailstorm in the area. Students and adults may not be out on playing fields or lawns until 30 minutes after there has been lightning or thunder.

Tornado

Safe tornado areas: inside hallways and basement areas
Precautions

  • Turn off lights and close doors, leaving one window open in each room if possible.
  • Stay away from glass.
  • Assume facedown position with legs tucked under body and hands covering back of head for protection.
  • A Crisis Team member will give an all-clear signal after it has been determined that the danger has passed.

Earthquake (usually occurs without warning)

If you are:
Indoors: Get under desk, table or supported doorway.
Outdoors: Stay in the open. Do not enter damaged buildings. Beware of
fires, downed power lines, and aftershocks.
Driving: Stop. Remain in vehicle.

Spilled Body Fluids

All body fluids (blood, vomit, urine, feces, saliva) have the potential to infect people with disease such as Hepatitis B, HIV, or other serious illnesses. If possible, the maintenance staff should be called for assistance with the clean up.

  • Wear disposable latex or vinyl gloves at all times when dealing with another person’s body fluids.
  • Avoid getting another person’s body fluids in your eyes, mouth, open sores, or wounds.
  • If exposed, rinse the affected area immediately and wash with soap and water.
  • Report the exposure to the School Nurse (202-939-4051) and Switchboard (202/939-8800) or Main Office (202/939-8848) immediately.
  • Nurse and/or maintenance crew will supervise all clean up procedures.
  • After removing gloves, follow good hand washing practices.
  • See Blood borne Pathogen Kit and Guide, located in Head’s office, Business Manager’s office, Maintenance office, and Nurse’s office, for more information about related exposure and clean-up issues.
  • If a student is exposed to bodily fluids, have the school Nurse or Trainer come to the scene to recommend follow-up care.

Suspicious Object

A suspicious object is something out of place, such as an unattended briefcase leaning against the outside of a building.

  • Do not touch or approach a suspicious object.
  • Notify the Switchboard (202/939-8800) or Main Office (202/939-8848) immediately. After hours, call the Security Guard cell: 202/497-5488 or Emergency Ext 8812 (202/939-8812 if off campus).
  • Identify the area clearly so it can be barricaded.
  • Get students out of the immediate areas and wait for directions.
  • Follow Crisis Team members’ instructions for appropriate Emergency Response Procedure.
  • Account for all students and remain in designated area until contacted.

Suspicious Person on Campus

  • Direct all strangers or visitors to the Receptionist/Main Office.
  • Visitors to our campus should wear a nametag that they receive from Anissa Wills (Woodley Reception Office)
  • Notify Switchboard (202/939-8800) or Main Office (202/939-8848) of suspicious persons or behavior. After hours, call the Security Guard (202/497-5488) or Emergency 2-Way Radio (on campus ext 8812, off campus 202-939-8812). Furnish a physical description, clothing information, and location on campus.
  • Report suspected or actual weapons or altercations immediately to Switchboard or Main Office.
  • Stay with students, keeping them together.
  • Use door wedges to secure classroom doors, and lower blinds.
  • Use resources in safety kits if possible to help protect you and your students.
  • Account for all students and remain in the area to which you were sent (or rejoin your students as soon as possible, if you directed the students to leave the classroom).

Emergency Supplies

Location of First Aid Kits
In the following offices—Nurse, Trainer, Receptionist, Maintenance, Athletics, and Division Directors.

Location of Blood Borne Pathogen Kits

  • Stored within Emergency Packs in Main Office, Business Office and Maintenance Office

Location of EPI Pens

  • Cafeteria
  • Nurse’s Office
  • Trainer’s Office
  • LS Director’s Office
  • MS Director’s Office
  • US Director’s Office

Location of Defibrillators

  • Cafeteria
  • Below wheelchair lift (AB Upper Level New Gym)

In Case of Evacuation of Lock-Down
For location of water supplies, power bars, blankets, and emergency equipment call:
Jon Young (cell: 202-497-5335 or office Ext. 8813)
or
Darwin Walker (cell: 202-669-5334 or office Ext. 8821)

Inclement Weather and Emergency Messages

When inclement weather or another emergency prevents the opening of school, requires early closing, or activates an alternate school schedule, information will be available on the school website homepage (www.maret.org) and announcement line (202-939-8816). Parents/Guardians' landline numbers, cell phone numbers, and/or email addresses also will be used as appropriate for text and/or voice emergency notifications.

Please keep your emergency email and phone contacts current. Changes to this information should be made online by logging into the Parents/Guardians Portal (click on Community, then Parents/Guardians at the top of the homepage). If you need assistance, contact Director of Information Services Martha Cunningham at 202-939-8807 or mcunningham@maret.org.

In cases of inclement weather, announcements will be made over the radio stations WTOP 103.5 FM/820 AM, WASH 97.1 FM, and on television (NBC channel 4, FOX channel 5, and ABC channel 7). We will make an independent decision about closing school due to weather conditions, although if the DC public schools are closed, Maret may be closed. We will try to make the decision of “No School” by 5:30 a.m. If an announcement is NOT posted to the website or announcement line, families should assume that school is operating on schedule.

In inclement weather or other emergencies, parents/guardians should always use their own judgment about road conditions and the safety of bringing their children in to school and picking them up early.


Faculty Abuse and Neglect Policy

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