Emergencies

Call in the Case of any Emergency:

  • The switchboard (202-939-8800) or
  • Main Office (202-939-8848) or
  • Security Guard/Emergency 2-Way Radio (Ext 8812 or 202-939-8812)

After Hours, Call:

  • Security Guard/Emergency 2-Way Radio (Ext 8812 or 202-939-8812) or
  • Jon Young’s cell phone (202/497-5335) or
  • Marjo Talbott’s cell phone (202/494-5719) or
  • Bill Hodgett’s cell phone (410/598-5544)

In any case of emergency the Main Office will make sure that the Division Director has been notified of the situation, and vice versa.

  • Give Your Name, Location, and Nature of the Emergency

Campus Security Reminders

Our students thrive best when they are able to freely travel across our campus between their classes and activities; therefore, our Board of Trustees regularly reviews Maret's security procedures and determines how to balance the needs of both a safe and open campus.

Please be assured that the security program at Maret provides the School with strong protection 24/7.

  • Surveillance cameras are installed at strategic locations across campus.
  • The Buildings & Grounds team, together with our contracted on-campus security personnel, continually monitor all activity on campus.
  • Maret’s gates are locked during nighttime hours.
  • In cases of emergency, Maret has an extensive 2-way radio system to ensure that all key offices in the School can maintain direct communications at all times. Plus, our emergency messaging system is always in place to send parents/guardians emails and text messages, and to post on our website as needed.
  • Maret’s comprehensive crisis management plan is always in place, and our Emergency Guidelines continue to be in line with recommendations from FEMA, the Red Cross, NAIS, phone companies, security firms, and other federal and D.C. Government agencies.

EVACUATION DETAILS AND PROCEDURES

Emergency Guidelines

Communications

  • In the event of a crisis, Maret’s Crisis Team will convene and initiate appropriate action.
  • If you are approached by anyone from the press or the media, tell them that ALL INFORMATION AND STATEMENTS SHOULD COME FROM ASSISTANT HEAD SUSAN EPPS (202-939-8847).

Bus or Field Trip Emergency

  • A teacher or parent chaperone must stay with students.
  • Evaluate first aid needs.
  • In the event of a CRISIS, notify Switchboard (202-939-8800) or Main Office (202-939-8848) as soon as possible. If the problem occurs during non-school hours, please call:
SECURITY GUARD/EMERGENCY 2-WAY RADIO (Ext. 8812 on campus or 202-939-8812 off campus)

or

Jon Young
Cell 202/497-5335
Office 202/939-8813

Bill Hodgetts
Cell 202/598-5544
Office 202/939-8821
or


Susan Epps
Cell 202/577-8928
Office 202/939-8847
Marjo Talbott
Cell 202/494-5719
Office 202/939-8819
Home 202/686-4130
  • Release students only to parents, guardians, or authorized representatives. Record the name of the person to whom students were released.
  • In the event of any accident/injury, an accident report must be completed and submitted to the Nurse upon returning to school.
  • Any vehicle accident requires that an incident report form be filled out and submitted to Anissa Wills or Jon Young upon returning to school.

Evacuation/Lock-Down

DIRECTED EVACUATION is used to get students and staff out of the building by a pre-determined route. The sounding of the fire alarm or emergency bell will signal this. All faculty, students, and staff will proceed via pre-determined routes, when possible, to the front lawn.

If there is a need to leave our campus, we will proceed by foot to Washington International School (3100 Macomb St. NW). VIEW MAP TO WIS. In the highly unlikely event that DC needs to be evacuated, we have a pre-arranged agreement to go to St. James School (17641 College Road, Hagerstown MD 21740). VIEW DIRECTIONS TO ST. JAMES SCHOOL. Circumstances will determine how we organize such a caravan.

LOCK-DOWN: Due to a critical incident or an emergency situation that occurs at or near the School, it may become necessary for Maret to be placed into a lock-down mode for the protection of students and faculty.

If circumstances require a lock-down, the Head of School or her designee may make the announcement using an intercom through the telephone system.

A lock-down consists of moving all students into the School, securing all entrances, and denying access to any unauthorized person.

Probable places to gather will be the NEW GYM, THEATRE, Lower School LIBRARY.

Fire

  • If you see a fire or smoke, immediately pull the nearest fire alarm.
  • If a student or staff member’s clothing catches on fire, do not allow them to run. Running will fan the fire. STOP, DROP, AND ROLL.
  • Smother the fire by wrapping the person in heavy fabric (coat, rug, curtain, etc.) and rolling the person on the ground. If fabric is not available, roll the person on the ground unwrapped.
  • Follow instructions for DIRECTED EVACUATION below.
  • The last person out of the room should verify that the room is empty, turn off the lights, and then close the door.
  • Remain calm. Stay with students you were with at the time of the emergency.
  • Account for all students and remain on the front lawn until contacted.
  • Students and staff are not to re-enter the School until the Head of School or her designee gives the “all clear.”

DIRECTED EVACUATION is used to get students and staff out of the building by a pre-determined route. The sounding of the fire alarm or emergency bell will signal this. All faculty, students, and staff will proceed via pre-determined routes, when possible, to the front lawn.

If there is a need to leave our campus, we will proceed by foot to Washington International School (3100 Macomb St. NW). VIEW MAP TO WIS. In the highly unlikely event that DC needs to be evacuated, we have a pre-arranged agreement to go to St. James School (17641 College Road, Hagerstown MD 21740). VIEW DIRECTIONS TO ST. JAMES SCHOOL. Circumstances will determine how we organize such a caravan.

Missing/Lost Student

  • Notify the Switchboard (202-939-8800), the Main Office (202-939-8848), or Emergency Ext. 8812 (202-939-8812 if off campus) when a student is missing or lost. Furnish a physical description and information about the student’s clothing and report any problems or pertinent information that is known to you regarding the student.
  • Remain calm.
  • Immediately search the entire area for student (i.e. closets, under desks, restrooms, etc.).
  • Ask other students if they know where the missing student may be.
  • If a student is lost on a field trip, the teacher should enlist the aid of all available adults to search for the student.

Serious Injury or Illness

In the event of serious injury or illness, our immediate concern is to aid the sick or injured.

  • Notify the Switchboard (202/939-8800) or Main Office (202/939-8848) or Nurse (202/939-4051) immediately. After hours, call the Security Guard/ Emergency 2-Way Radio, Ext 8812 (202/939-8812 if off campus).
  • The School Nurse or Trainer or, in their absence, a first-aid certified employee, should be sent immediately to the location.
  • After determining the seriousness of the injury, either the Division Director, the Director of Athletics, or the first aid provider may make the decision to call 911 for an ambulance.
  • Issue appropriate emergency procedures to ensure that students are not unnecessarily exposed to trauma or danger (e.g., clear the room).
  • Remain calm and reassure students that all possible actions are being taken to care for the injured or ill person and to protect others.
  • Rejoin your students as soon as possible.
  • Account for all students and remain with them until contacted.
  • An incident report needs to be completed as soon as possible for each incident involving an accident or injury at the School.

Severe Weather/Natural Disaster

Blizzard/Snowstorm

Under most circumstances school will remain in session until the close of the regular academic day. Parents may pick up their children at any time. A skeletal staff will remain with students who are not picked up at time of dismissal.

Thunderstorms

Students and adults may not remain on playing fields or lawns when there is lightning or a hailstorm in the area. Students and adults may not be out on playing fields or lawns until 30 minutes after there has been lightning or thunder.

Tornado

Safe tornado areas: inside hallways and basement areas
Precautions

  • Turn off lights and close doors, leaving one window open in each room if possible.
  • Stay away from glass.
  • Assume facedown position with legs tucked under body and hands covering back of head for protection.
  • A Crisis Team member will give an all-clear signal after it has been determined that the danger has passed.

Earthquake (usually occurs without warning)

If you are:
Indoors: Get under desk, table, or supported doorway.
Outdoors: Stay in the open. Do not enter damaged buildings. Beware of
fires, downed power lines, and aftershocks.
Driving: Stop. Remain in vehicle.

Spilled Body Fluids

All body fluids (blood, vomit, urine, feces, saliva) have the potential to infect people with disease such as Hepatitis B, HIV, or other serious illnesses. If possible, the maintenance staff should be called for assistance with the clean up.

  • Wear disposable latex or vinyl gloves at all times when dealing with another person’s body fluids.
  • Avoid getting another person’s body fluids in your eyes, mouth, open sores, or wounds.
  • If exposed, rinse the affected area immediately and wash with soap and water.
  • Report the exposure to the School Nurse (202-939-4051) and Switchboard (202/939-8800) or Main Office (202/939-8848) immediately.
  • Nurse and/or maintenance crew will supervise all clean up procedures.
  • After removing gloves, follow good hand washing practices.
  • See Blood borne Pathogen Kit and Guide, located in Head’s office, Assistant Head: Finance & Operations’s office, Maintenance office, and Nurse’s office, for more information about related exposure and clean-up issues.
  • If a student is exposed to bodily fluids, have the school Nurse or Trainer come to the scene to recommend follow-up care.

Suspicious Object

A suspicious object is something out of place, such as an unattended briefcase leaning against the outside of a building.

  • Do not touch or approach a suspicious object.
  • Notify the Switchboard (202/939-8800) or Main Office (202/939-8848) immediately. After hours, call the Security Guard/Emergency 2-Way Radio: Ext 8812 (202/939-8812 if off campus).
  • Identify the area clearly so it can be barricaded.
  • Get students out of the immediate areas and wait for directions.
  • Follow Crisis Team members’ instructions for appropriate Emergency Response Procedure.
  • Account for all students and remain in designated area until contacted.

Suspicious Person on Campus

  • Direct all strangers or visitors to the Receptionist/Main Office.
  • Visitors to our campus should wear a nametag that they receive from Anissa Wills (Woodley Reception Office)
  • Notify Switchboard (202/939-8800) or Main Office (202/939-8848) of suspicious persons or behavior. After hours, call the Security Guard/Emergency 2-Way Radio: Ext 8812 (202/939-8812 if off campus). Furnish a physical description, clothing information, and location on campus.
  • Report suspected or actual weapons or altercations immediately to Switchboard or Main Office.
  • Stay with students, keeping them together.
  • Use door wedges to secure classroom doors, and lower blinds.
  • Use resources in safety kits if possible to help protect you and your students.
  • Account for all students and remain in the area to which you were sent (or rejoin your students as soon as possible, if you directed the students to leave the classroom).

Emergency Supplies

Location of First Aid Kits
In the following offices—Nurse, Trainer, Receptionist, Maintenance, Athletics, and Division Directors.

Location of Blood Borne Pathogen Kits

  • Stored within Emergency Packs in Main Office, Business Office and Maintenance Office

Location of EPI Pens

  • Cafeteria
  • Nurse’s Office
  • Trainer’s Office
  • LS Director’s Office
  • MS Director’s Office
  • US Director’s Office

Location of Defibrillators

  • Cafeteria
  • Below wheelchair lift (AB Upper Level New Gym)

In Case of Evacuation or Lock-Down
Jon Young (cell: 202-497-5335 or office Ext. 8813) or
Bill Hodgetts (cell: 202-598-5544 or office Ext. 8821)
for location of water supplies, power bars, blankets, and emergency equipment

Inclement Weather and Emergency Messages

When inclement weather or another emergency prevents the opening of school, requires early closing, or activates an alternate school schedule, information will be available on the school website homepage (www.maret.org) and announcement line (202-939-8816). Parents/Guardians' phone numbers and/or email addresses also will be used as appropriate for emergency notifications.

Please keep your emergency email and phone contacts current. Changes to this information should be made online by logging into the Parents/Guardians Portal (click on Community, then Parents/Guardians at the top of the homepage). If you need assistance, contact Data Manager Danielle Jackson at 202-939-4060 or djackson@maret.org.

In cases of inclement weather, announcements will be made over the radio stations WTOP 103.5 FM/820 AM, WASH 97.1 FM, and on television (NBC channel 4, FOX channel 5, and ABC channel 7). We will make an independent decision about closing school due to weather conditions, although if the DC public schools are closed, Maret may be closed. We will try to make the decision of “No School” by 5:30 a.m. If an announcement is NOT posted to the website or announcement line, families should assume that school is operating on schedule.

In inclement weather or other emergencies, parents/guardians should always use their own judgment about road conditions and the safety of bringing their children in to school and picking them up early.


Abuse and Neglect Policy
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